Payroll Manager/ Senior Practice, Guildford

Payroll manager or senior. Guildford Chartered Practice £50,000

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A leading chartered Accountancy Practice in Guildford is now looking for a very important role to be filled in the Payroll department as the manager or senior manager.

Practice Comprising of 7 Partners and around 70 staff, Guildford office draws on a wide variety of financial and business expertise to provide a comprehensive range of accountancy and financial advisory services to both corporate and private clients.

Guildford office currently looks after circa 106 payrolls for clients. The Payroll team in Guildford currently consists of 4 full-time employees and 1 part-time employee.

Role Profile
Purpose of role:
Due to the increased number of client payrolls being looked after from our Guildford office and our future growth potential, we are looking for a motivated, committed and experienced payroll manager/senior manager, who wants a career opportunity for progression within a top ten firm, to manage all payroll matters in our Guildford office as well as the co-ordination of payroll matters across our offices on a national basis. Our Business Outsourcing Services sits within our Assurance & Business Services ("ABS") department.
Reports to: Partner, National Head of Business Outsourcing Services ("BOS")

Key responsibilities:
* Manage and take responsibility for the Guildford portfolio of payroll clients, including allocation of jobs and monitoring of capacity issues within the team. Look after a portfolio of own clients from the Guildford portfolio, including processing their payrolls.
* Handle smooth handover and take-on of clients transferring from other offices, or other accountants or for new start-up companies.
* Managing staff, including any problems arising / client issues / problems on payroll matters.
* Ensuring that developments in payroll related matters are monitored and reacted to.
* Assist the National Head of BOS department with marketing and promoting our payroll services and business development opportunities.
* Preparation of quotes for prospective clients.
* Handling engagement letters and Anti-Money Laundering procedures for new payroll clients won.
* Ensure take on procedures for new clients won are dealt with on a timely basis to ensure the client experiences a smooth transition.
* Address points and recommendations arising, in any reports issued from time to time, following an internal or external audit of our payroll services.
* Preparation of the Payroll Risk Register statistics on a quarterly basis for discussion with the National Head of Business Outsourcing Services.
* Assess how Monthly Payroll Processing Checklist and Controls should be updated to mitigate future errors arising which are highlighted through the preparation of the quarterly Payroll Risk Register documents.
* Ensure we have engagements letters on all client payroll files.
* Maintain New client wins and Lost client list for Guildford and send to National Head of Business Outsourcing by the 4th of every month.
* Chair the monthly National Payroll Managers' meeting, discussing topics such as resourcing, problems, legislative amendments affecting payroll, solutions to matters, etc.
* Review Work-In-Progress (WIP) for payroll clients on a monthly/quarterly basis to assess whether billing, provisioning or fee renegotiation is required.
* Responsible for updating the Payroll manual, as considered appropriate, following consultation with the payroll teams in the other offices.
* Monitor that the Guildford payroll team complies with the Payroll manual & procedures in place.
* Responsible for setting up Technical training sessions, with external training organisations, to ensure all payroll staff across the offices are kept up to date with developments affecting our payroll service.
* Attend meeting on a monthly basis with the National Head of Business Outsourcing Services to discuss Payroll related matters and so the Head of BOS can offer support as required in the role.

Key Competencies:
* Ability to take the lead in maintaining and developing client relationships.
* Demonstrate commercial awareness by ensuring work is carried out at the appropriate level and location.
* Work collaboratively with peers in the team and across the firm.
* Promote a working environment where good performance is openly acknowledged and performance issues are dealt with fairly and consistently.
* Mentor and support payroll staff members as required.
* Monitor and review team progress to make sure that tasks and projects are completed according to plan, adjusting priorities as necessary.
* Ability to absorb changes in regulations and implement them into working practices for both yourself and the team.
* Ability to manage peak work times in payroll processing, with the expectation of meeting all deadlines.