Tax and PAYE Assistant, In House, Manchester, £20k to £30k

This business looking to recruit an Expenses Tax and PAYE Assistant.

This position is based in our Satellite Tax team alongside the Finance Shared Service Centre. The role reports to the Expenses Tax and PAYE Compliance Manager and is responsible for conducting timely Expenses audits, aiding the effective operation of the SMART Miles scheme, monitoring of the 24 Month Rule, Employment Status and labour agency reviews, data gathering and analysis and the completion of the PSA return process. The role includes internal review work on specific expenses transactions, identifying trends, administering the Expenses policy, query resolution, processing data requests, auditing and interrogating core Oracle data, as well as identifying and suggesting initiatives for continuous process improvement.

The Expenses Tax and PAYE Assistant will review and monitor PAYE, CT and VAT compliance in relation to employee expenses, ensure expenses processing by the Finance Shared Service Centre Expenses team is carried out in accordance with performance and quality standards set out for the Group Tax function.

Functional responsibilities:

 Build relationships and interact with internal and external customers to provide excellent adherence to detail, compliance, and time management
 Maintain the iExpenses Audit and Exception list, ensure this is kept accurate and fully up to date and embedded within the iExpenses software
 Conduct the 24 Month Rule monitoring for the wider group
 Liaise closely with the FSSC PTP Expenses team and other relevant business unit finance teams in relation to the SMART Miles and the taxable payroll monthly loads
 Conduct ad-hoc audits of the FSSC PTP Expenses team’s work on expenses, in line with SAO procedures
 Ensure a robust system is in place for the provision of information for assessment for PSA purposes for the whole Group, including Infotel, Trainline, Corporate Credit Card, Expenses system, under the guidance of the Group Tax team
 Resolving ad-hoc queries from the FSSC processing teams (namely PTP Expenses team) – these will likely be in relation to taxable/non-taxable expenses, categorisation, iExpenses
 Preparation and contribution to any year end payroll corrections due
 Support Employment Status review process of individual suppliers/subcontractors and tax status of labour agencies, to ensure appropriate PAYE treatment
 Adhere to business operating procedures and the control environment put in place, and seek ways to drive efficiency and compliance within such processes
 Assist with future roll-outs of the SMART Miles schemes to extended business units throughout the group
 Provide training where required to the FSSC PTP Expenses team, the Expenses Tax Assistant and advise business units where required on the Audit List process, 24 Month Rule monitoring, PSA etc.
 Adherence to Group PAYE policy and compliance with SAO control procedures
 Contribute to driving and following robust end-to-end processes
 Build a strong relationship with the Group Tax team, providing analysis and information
 Help identify and mitigate tax risks in relation to Expenses processing
 Improve processes by developing or implementing best practices
 Ensure that all tax reports, checklists etc are centrally stored
 Other reasonable duties as and when required